Constitution of the Prairie Division,
Canadian Association of Geographers
This association will be called the PRAIRIE DIVISION OF THE CANADIAN ASSOCIATION OF GEOGRAPHERS.
All members in good standing of The Canadian Association of Geographers residing in Manitoba, Saskatchewan, Nunavut, and the American State of North Dakota, or affiliated with Lakehead University, shall be members of the Division. Membership may also be accorded to other members of the Canadian Association of Geographers upon request to the Secretary/Treasurer.
To support the objectives of The Canadian Association of Geographers in the encouragement of geographical study, teaching, research and application in Manitoba, Saskatchewan, Nunavut, Northern Ontario, and North Dakota.
4. THE EXECUTIVE
The elected Executive shall consist of a President, a Past President, a Secretary/Treasurer, six Executive Members-At-Large, and a Student Member. The President, Secretary/Treasurer, and six Members-At-Large shall together include representation from all seven member institutions. The Student Member shall be a student of the institution hosting the meeting during his/her term of office. From time to time, a seventh Member-At-Large, not affiliated with a member institution, may join the Executive. The seventh Member-At-Large shall represent members not affiliated with a member institution.
The major duties of the President are to convene and chair an annual meeting and to convene such other activities as the Executive deems appropriate.
The Secretary/Treasurer shall be responsible for notifying all members of details of the annual meeting at least one month in advance of that meeting. He/She shall have charge of the finances of the Division, shall be responsible for producing a Newsletter, and shall keep the files of the Division. The Secretary/Treasurer shall also provide liaison between members.
The six Executive Members-At-Large will be responsible for assisting the Secretary/Treasurer with liaison between the Executive and the general membership. They shall also assist in conducting the business of the Division.
The Student Member shall be responsible for assisting the Secretary/Treasurer with liaison between the Executive and the general membership. The Student Member shall also assist in conducting the business of the Division.
5. TERMS OF OFFICE
The terms of office of The Executive shall be:
The President shall have a three-year term. The President-elect's term shall begin at the PCAG annual meeting following his/her election.
The Secretary/Treasurer shall have a three-year term. The Secretary/Treasurer-elect’s term shall begin at the PCAG annual meeting following his/her election.
The Members-At-Large shall have two-year terms. The terms of the newly elected Members-At-Large shall begin at the PCAG annual meeting following their election.
The Student Member shall have a one-year term. The Student Member’s term shall begin upon his/her appointment, and continue until the appointment of his/her successor.
6. VOTING AND ELECTIONS
Only members of the Division may hold Executive office and vote in elections.
For President, Secretary/Treasurer, and Members-At-Large, nominations shall be communicated to the Secretary/Treasurer either by post or electronically. Nominations by post must include the signatures of two nominators and the nominee. Electronic nominations must consist of separate e-mail messages from two nominators as well as one from the nominee accepting the nomination. Nominations shall be solicited by February 28. Nominations shall be submitted by April 30. Elections, if necessary, shall take place by postal or electronic ballot, and be completed by August 31.
The Secretary/Treasurer shall act as Nominating Committee and shall, in the event that nominations for a position are not forthcoming, solicit further nominations from the general membership.
The Student Member shall be selected, prior to the upcoming meeting, by the member institution hosting that meeting.
7. CONSTITUTIONAL CHANGES
Any proposed change in the Constitution may be submitted in writing to the Secretary/Treasurer by a Member in good standing accompanied by the signatures of at least five other members in good standing. The proposed change must be submitted at least forty-five days prior to the Division’s annual meeting.
Any proposed change will be circulated to the general membership by the Secretary/Treasurer, in writing, at least thirty days prior to the annual meeting.
Ratification of the proposed change requires the approval of two-thirds of the members present at the Annual Business Meeting, using a show of hands, and the approval of the Executive Committee of the Canadian Association of Geographers.
Annual meetings of the Division may enact such by-laws as they see fit to carry out the objectives of the Division.
Canadian Association of Geographers
PO Box 35047 Westgate
Ottawa, ON K1Z 1A2